Contract Services Administrator

Contract Services Administrator 1417604

• Hourly pay: $30/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 5 Month Assignment

A leading university seeks a Contract Services Administrator. The successful candidate will perform calendaring, inventory management, and other administrative/operational tasks to support the Real Estate Department. The company offers a great work environment!

Contract Services Administrator Responsibilities:

• Document Handling:
  • Scan, rename, upload, and email elevator paperwork, fire testing reports, and other compliance documents.
  • Ensure accurate labeling and filing according to standardized naming conventions.
• Error Reduction:
  • Develop and use a quality control checklist to verify accuracy at each step.
• Gather and organize initial data from existing records and stakeholders.
• Create structured systems (databases, calendars, and folders) for tracking and scheduling.
• Provide weekly updates on progress and identify areas for improvement.

Contract Services Administrator Qualifications:

• 1+ years of administrative experience in calendaring, inventory management, or similar roles.
• Experience with Microsoft Excel and Smartsheet, including advanced functions like VLOOKUP.
• Exposure to facilities management, contracted services, or regulatory compliance is advantageous.
• Proficient in data entry and system setup.
• Understanding of asset and vendor management practices.
• Driving is required.
• A valid driver's license.

Shift:

• Monday to Friday from 7 am to 4 pm.

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