Conference and Event Manager

Conference and Event Manager 1458171

• Hourly pay: $45/hr
• Worksite: Leading university (Stanford, CA 94305 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment, Possible extension or conversion

A leading university is seeking a Conference and Event Manager to join the Graduate School of Business. The successful candidate will work closely in partnership with the department and event owners to plan and execute conferences and events, such as high-profile speaker visits, academic conferences, seminars, executive programs, student-facing educational opportunities, and other university-related events

Conference and Event Manager Responsibilities:

• Serve as project leader on specific events, overseeing all aspects of each event and coordinating teams that plan, implement and manage event logistics such as: AV, equipment/furnishings, registration, catering, managing vendors, etc. Provide on-site event management and support.
• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
• Manage venue scheduling, including strategies around scheduling, reservation requests, calendar conflicts and venue usage.
• Provide support for virtual and hybrid events.
• Communicate with visiting entities such as speakers/panelists, alumni, and program participants for assigned events.

Conference and Event Manager Qualifications:

• 3+ years of relevant experience.
• Bachelor's degree.
• Experience in higher education is preferred.
• Demonstrated success managing event teams and planning, developing budgets and meeting budget goals.
• Excellent project management skills, and the ability to manage complex timelines and multiple projects.
• Proficient in managing Zoom meetings and Webinars and/or willingness to learn.
• Ability to work both independently and as part of a team.
• Exceptional hospitality and customer service skills with the ability to cultivate partnerships.
• Knowledge of cloud applications such as Google Workspace, Microsoft 365, Eventbrite. Willingness to learn the department reservation system and other applications.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Shift:

• 8:00 AM-5:00 PM.
• Some evening and weekend work anticipated; schedule is variable.

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