Administrative Supervisor - School of Medicine

Administrative Supervisor - School of Medicine 1410582

A leading university is seeking an Administrative Supervisor - School of Medicine to join the Division of Hospital Medicine in the Department of Medicine. The successful candidate will supervise a team of three Administrative Associates who support the day-to-day administrative and operational needs of the Division, in addition to providing complex administrative support to the Senior Leadership team, which consists of two Division Co-Chiefs, the Associate Chief, and the Administrative Division Director. The company offers a great work environment!

Administrative Supervisor - School of Medicine Pay and Benefits:

• Worksite: Stanford, CA 94305 - Hybrid, Must be onsite 3 days a week
• Salary: $91k to $104k
• Job Type: Direct Hire

Administrative Supervisor - School of Medicine Responsibilities:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Positions at this level also include one or more of the following duties: In conjunction with the financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post-award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator.

Administrative Supervisor - School of Medicine Qualifications:

• 2+ years of experience supervising administrative associates.
• Bachelor’s Degree.
• Experience at a university health care center is preferred.
• Personal effectiveness and credibility.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent customer service and interpersonal skills.