Administrative Associate - School of Medicine

Administrative Associate - School of Medicine 1409366

A leading university seeks an Administrative Associate - School of Medicine to join the department of Cardiothoracic Surgery. The successful candidate will provide administrative or operational support working under general supervision. The company offers a great work environment!

Administrative Associate - School of Medicine Pay and Benefits:

• Hourly pay: $35/hr
• Worksite: Palo Alto, CA 94304 - Hybrid Eligible (Must be 3 days in office)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 5-6 Month Assignment, Possible extension/conversion

Administrative Associate - School of Medicine Responsibilities:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

Administrative Associate - School of Medicine Qualifications:

• 3+ years of administrative experience.
• High school diploma.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Excellent customer service and interpersonal skills.

Shift:

• 8:00 am - 4:30 pm