Administrative Associate

Administrative Associate 1473466

• Hourly pay: $30-$35/hr
• Worksite: Leading university (Palo Alto, CA 94304 - Hybrid, Must be onsite on Mondays, Tuesdays, and Wednesdays to start).
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment, Possible extension/conversion

A leading university is seeking an Administrative Associate. The successful candidate will play a vital role in supporting the School of Medicine (One of its divisions) by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements.

Administrative Associate Responsibilities:

• Human Subject Payments: Process payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.
• Order Processing: Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.
• Invoice Management: Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.
• Follow-Up and Tracking: Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.
• Travel Arrangements: Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies.

Administrative Associate Qualifications:

• 2+ years of relevant experience.
• Strong organizational skills and attention to detail.
• Effective communication abilities to ensure smooth operations within the research environment.

Shift:

• 8 am -5 pm.

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