Administrative Associate

Administrative Associate 36999921

Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading electronics testing company (Santa Rosa, CA - Onsite)
• W2 Employment, Retirement Savings Program, PSL
• 20-30 hours/week, 6 Month Assignment

A leading electronics testing company is looking for a part-time Adminstrative Associate to support their research and
development organization that invents and delivers some of the world’s highest-performance semiconductor technologies. The selected candidate shall be a resourceful, clear-thinking, highly-organized executive assistant with strong skills in Microsoft Office and experience with enterprise business applications to support the organization’s Director and staff.

Administrative Associate Responsibilities:

• Support for the Engineering Director & Operations Director and their staff.
• Interface with Web-based enterprise (HR, Finance, etc.) and ERP applications.
• Generate purchase orders, prepare correspondence.
• Track department finances and reconcile differences between expected and actual spending.
• Create presentation material (e.g. slides) based on draft content provided.
• Perform confidential administrative duties using knowledge of organization policies and practices.
• Own and administratively drive the system of calendaring reviews, staff meetings, 1/1’s and processes; track & communicate deadlines & due dates.
• Schedule and arrange appointments, meetings and travel itineraries.
• Own internal & external meeting logistics: attend internal meetings, take meeting notes when
  appropriate, denote action items and communicate appropriately.
• Anticipate and plan calendar events & projects. Coordinate with other executives, assistants and suppliers.
• Process expense reports

Administrative Associate Qualifications:

• Ability to communicate with clarity and purpose, verbally and in writing
• Strong sense of ownership, initiative, and drive for excellence in areas of responsibility
• Capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding
• Highest integrity and verbal discipline to manage sensitive information
• Resourceful and creative approach to anticipating needs and solving problems
• Constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment
• Ability to manipulate data in Excel and create well-crafted PowerPoint presentations of results

Shift:

• 20-30 hours a week - Typically from 12pm-5pm, Must be available to work a flexible schedule