Administrative Associate

Administrative Associate 1473991

• Hourly pay: $35/hr
• Worksite: Leading university (Palo Alto, CA 94304/94304 - Hybrid, Availability to work at two different campuses and on Saturday, May 9, 2026)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

A leading university seeks an Administrative Associate. The successful candidate will manage complex schedules, draft professional communications, and interact effectively with faculty and stakeholders.

The company offers a family-oriented culture and environment!

Administrative Associate Responsibilities:

• Manage complex schedules, draft professional communications, interact effectively with faculty and stakeholders, and handle sensitive or confidential information with discretion and sound judgment.
• Process routine financial transactions (e.g., reimbursements, PCard, invoices, vendor payments).
• Support our community events and high school research assistants (minors).

Administrative Associate Qualifications:

• 3+ years of administrative experience, preferably in an academic institution.
• Experience providing administrative and operational support in a fast-paced academic, healthcare, or research environment, including calendaring, event coordination, and managing competing priorities.
• Strong organizational, communication, and customer service skills.
• Financial and administrative systems experience/proficiency (University experience preferred).

Shift:

• 8:30 AM to 5:30 PM (open to discussion).

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