Administrative Associate 3

Administrative Associate 3 1521749

• Hourly pay: $35-$40/hr
• Worksite: Leading university (Palo Alto, CA 94304 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 4 Month Assignment (With possibility of extension)

A leading university is seeking an Administrative Associate 3 to provide administrative and operational support to faculty and staff within a radiology department.

Administrative Associate 3 Responsibilities:

• Respond to inquiries and take appropriate action, serving as a resource on a defined set of policies and procedures, while drafting routine communications, coordinating the production and dissemination of documents such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays, and maintaining approved website content.
• Schedule, organize, and operate conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as a liaison with internal and external vendors.
• Plan and schedule calendars based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies, while processing and monitoring routine financial transactions, including researching and resolving discrepancies.
• Maintain office supplies and equipment, obtain vendor quotations, and coordinate office moves, while serving as the point of contact for general maintenance, health and safety, and facility concerns, reporting incidents or potential safety problems, and tracking completion of required training.
• Perform human resources transactional support, such as time cards, I-9s, and faculty affairs support, and guide and train student and contingent workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, and reviewing work for quality and timeliness.

Administrative Associate 3 Qualifications:

• 3+ years of relevant administrative work experience.
• Associate or technical degree.
• Advanced computer and software proficiency.
• A degree beyond the associate level is preferred.

Shift:

• 8:00 AM to 5:00 PM.
• Onsite five days per week across two Palo Alto locations.