Administrative Associate 2

Administrative Associate 2 1521747

• Hourly pay: $25-$35/hr
• Worksite: Leading university (Palo Alto, CA 94304 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 4 Month Assignment (With possibility of extension)

A leading university is seeking an Administrative Associate 2 to provide administrative and operational support to a Radiology department and its faculty.

Administrative Associate 2 Responsibilities:

• Respond to inquiries, determine and take appropriate action, and serve as a resource on a defined set of policies and procedures; plan and schedule calendars, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Schedule, organize, and operate conferences, seminars, and events, including recommending vendors, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and generate routine communications, coordinate the production and dissemination of documents such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays, and maintain approved website content.
• Process and monitor routine financial transactions, including researching and resolving discrepancies; maintain office supplies and equipment, obtain vendor quotations, coordinate office moves, serve as point of contact for maintenance, health and safety, and facility concerns, report incidents or potential safety problems, and track completion of required training.
• Provide human resources transactional support, such as time cards, I-9s, and faculty affairs support, and guide and train student and contingent workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, and reviewing work for quality and timeliness.

Administrative Associate 2 Qualifications:

• 1+ years of relevant work experience.
• Associate's/technical degree or higher is preferred.
• Advanced computer and software proficiency.

Shift:

• 8:00 AM to 5:00 PM.