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Administrative Assistant

Administrative | Sunnyvale, CA | Full Time and Contract

Job Description

Administrative Assistant 4145

Responsibilities:

  • Collect and prepare information used for presentations and meetings for executive staff 
  • Document meeting minutes as well as manage action items 
  • Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
  • Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
  • Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
  • Reconcile expense reports and purchase requisitions submissions
  • Develop and manage meeting communications and cadence activities
  • Manage special projects for and with the senior staff 
  • Provide back-up support for other executive administrators 
  • Work with HR, Finance, Legal and other groups on reporting and reconciliation

Basic Qualifications:

  • 1-2+ years of experience working at the senior or executive level in an administrative or coordination role

Preferred Qualifications:

  • Experience with project and budget management 
  • Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
  • Experience supporting a large, rapidly expanding global sales organization 
  • Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
  • Excellent communication, teamwork and organizational skills
  • Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
  • Ability to quickly learn and adopt new technologies and processes
  • Ability to create and modify processes and scale best practices across the organization 
  • Ability to confidently interact with senior and executive level management 
  • Ability to work in a fast-paced, startup environment
  • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

$30-$35 Per Hour       Sunnyvale, CA 94085        7 Month Assignment