Administrative Assistant

Administrative Assistant 37003196

• Hourly pay: $25/hr
• Worksite: Leading electronic testing company (Colorado Springs, CO 80907 - Onsite, Possibility of transitioning to a hybrid work arrangement (3+ days onsite) upon successful completion of training and full onboarding ()
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment

A leading electronics testing company is looking for an Administrative Assistant. The successful candidate will be responsible for performing a range of general administrative duties. The company offers a family-oriented work environment.

Administrative Assistant Responsibilities:

• Procurement & Logistics:
• Parts & Inventory Management: Facilitate the ordering of specialized hardware, lab components, or office supplies.
• CAPEX Administration: Manage the end-to-end Capital Expenditure (CAPEX) approval workflow.
• Global Travel & Expense Management:
• Comprehensive Travel Planning: Coordinate complex domestic and international itineraries, including flights, hotels, and ground transportation.
• Approval Workflow: Review and route travel requests and expense reports for the broader team, ensuring all submissions meet internal audit standards before final sign-off.
• Executive Operations & Agendas:
• Calendar & Agenda Management: Proactively manage calendars to resolve conflicts.
• Technical & Team Support
• Project Tracking: Assist in monitoring departmental milestones, particularly those involving cross-functional teams like Sales, Marketing, or Engineering.
• Event Coordination: Organize logistics for team-building events, customer visits, or presence at industry conferences (e.g., DesignCon).

Administrative Assistant Qualifications:

• A 2-year degree is preferred.
• Complex Itinerary Management.
• Expense Compliance
• Travel Platform Proficiency - Working knowledge of Concur
• Handling sensitive CAPEX requests or travel budgets requires a high level of confidentiality.
• Advanced Excel/Sheets
• Proficiency in Microsoft Project to track team action items from meetings.
• Proficiency-level use of Microsoft 365 or Google Workspace (specifically shared calendars and complex document permissions).

Shift:

• Monday to Friday, 8 am-5 pm.

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