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Administrative Assistant 597654

Administrative | Oakland, CA | Full Time, Contract, and Temporary

Job Description

Administrative Assistant

Provide administrative support and manage day-to-day administrative office tasks in support of both the VP of Corporate Business Development and VP, GM – Strategy, Growth & New Business Development and direct reports to achieve optimum efficiency and effectiveness


  •  Calendar, meeting, travel and expense management for both the VP of Corporate Business Development and VP, GM – Strategy, Growth & New Business Development /assistance for 4 other managers in department
  • Power point presentations and Microsoft Dynamics 365 CRM entry
  • Complete Interact with internal and external customers responding timely and appropriately to meeting and/or information requests. Examples include: sorting and distributing incoming mail & deliveries; processing all outgoing mail, fielding phone calls, etc.
  • Order and manage office supplies and reconcile provide proper support for all P-card activity
  • Coordinate expense management process by preparing expense reports and managing invoice transactions
  • Coordinate large meetings to include technology required to conduct meetings
  • Handle confidential information and display sound judgment. Resolve issues with minimal direction

Desired Experience, Skills and Attributes:

  • Trustworthy; able to maintain confidentiality
  • 5+ years administrative support experience in a corporate environment
  • High level of proficiency in Microsoft Office, Outlook and SharePoint and PowerPoint. Microsoft Dynamics 365 experience.
  • Excellent oral and written communication skills
  • High level of initiative, motivation and enthusiasm. Strong ability to multi-task; unflappable under pressure
  • Flexible and able to pivot when necessary
  • Strong organization and results orientation; meticulous attention to detail and follow through
  • Ability to handle complex assignments using considerable judgment and initiative
  • Forward-thinking; plan effectively against future needs
  • Work well in a team environment
  • Demonstrated ability to support several managers and set own workload priorities

Minimum Requirements:

  • Must have high school diploma; bachelor's degree or college coursework a plus. 

$25 per Hour    Oakland, CA 94612     2 Month Assignment