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Administrative Assistant 543769

Administrative | Santa Rosa, CA | Full Time, Contract, and Temporary

Job Description

Administrative Assistant

Description:

  • Support a management staff of nine managers and supervisors.
  • Expertise in Microsoft Office suite to create and use documents of moderate complexity in Excel, Powerpoint, and Word.
  • Interface with Web-based enterprise (HR, Finance, etc) applications. Existing skills are desirable; if not present, the ability to learn quickly is essential.
  • Perform confidential administrative duties following organization policies and practices.
  • Report & analyze employee data.
  • Own meeting logistics: attend internal meetings as needed, take meeting notes and action items, and communicate appropriately.
  • Anticipate and plan calendar events & projects. Coordinate with other groups, assistants & suppliers.
  • Generate purchase orders, prepare correspondence.
  • Manage tracking of employee development for staff & organization.
  • Screen inquiries & delegate as required.
  • Schedule and arrange appointments, meetings and travel itineraries.
  • Oversee management of the organization’s web page
  • Support collection of data and reporting of organizational metrics.

Requirements:

  • Excellent verbal and written communication skills
  • A strong sense of ownership, initiative and drive for excellence in areas of responsibility
  • The capacity for abstract thinking for (non-technical) data collection, organization, analysis and understanding
  • A resourceful and creative approach to anticipating needs and solving problems
  • The highest integrity and discipline to manage sensitive information
  • A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
  • Some higher education or specialized training/certification is desirable
  • 3+ years directly related experience is desirable

$18 Per Hour                            Santa Rosa, CA 95403              24 Month Assignment