Administrative Analyst 558004
Administrative | San Francisco, CA | Full Time, Contract, Temporary, and Temp to Perm
Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
- Financial responsibilities from creation of quotes to final payments of invoices, maintenance and management of purchase orders, journal entries and amortization for 150+ person department. Serve as liaison with the Medical Center, Campus, external organizations, affiliates, and agencies in all forms of fiscal matters and solutions to complex issues.
- Maintains office space; schedule meetings/conferences; coordinate and manage correspondence; handle mail in confidence; establish and maintain confidential files, coordinate events, catering and meeting room reservations. Serve as liaison with the Medical Center, Campus, external organizations, affiliates, agencies, boards and executive offices. Coordinate meetings, workshops, and retreats that include faculty and staff from internal and external agencies.
Phone coverage and visitor reception:
- Provide reception and coverage for Clinical System’s reception area and executive phone lines in accordance with service excellence standards; handle calls and visitors for other analysts during lunch hours, breaks, personal time off and absences.
- Calendaring experience
- This person will be supporting multiple Directors
- Event Management experience is a plus
- This person will be supporting the Purchasing department
- College graduate is preferred
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
$26 Per Hour San Francisco, CA 94143 6 Month Assignment