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Accounts Payable Processor 563304

Accounting | San Francisco, CA | Part Time, Contract, and Temporary

Job Description

Accounts Payable Processor

The Accounts Payable Processor is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers’ complaints and disputes; and assist with other department responsibilities. The companies A/P section is responsible for the timely payment of approx. 10,000.00 invoices per month, totaling $ 30,000,000.00 while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable, purchasing/receiving and general ledger systems and interfaces. A general description of the services includes:  paying invoices for vendors, employee reimbursements, entertainment and travel requests as well as refunds to health insurance Company’s and patients.  In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting.   Members work daily with Purchasing, Receiving, and vendor personnel. 

Responsibilities:

  • Process and evaluate vendor invoices daily by using the PMM and PFM software systems
  • While keying invoices, examine each for compliance with the assigned authorizing Purchase Order and overall A/P system guidelines
  • If necessary, electronically communicate required revisions to the original purchasing agent for action
  • Processors are responsible for accurate financial disbursement information so that departmental statements reflect the most available and current business information for accounting reports
  • Also, Processors ensure that the hospital maintains an outstanding relationship with key suppliers
  • Critical to this function is to make sure processed invoices stay within suppliers’ payment terms while simultaneously meeting company’s fiscal deadlines and goals
  • Successful operation of these function takes into account appropriate payment discounts, tax accruals, freight charges, etc.        
  • Respond to vendor and department inquiries using PMM or PFM.  Resolve customers’ complaints and disputes in a professional manner    
  • Monitor discrepant invoices, receipt of goods or services, and then recommend solutions              
  • Work to minimize outside vendor credit holds, promptly answer vendor inquiries to prevent a backlog of calls, report emergency checks and other situations requiring supervisory intervention       
  • Research departmental A/P ledger requests and inform the supervisor of needed journal entries      
  • Open and distribute mail daily, as determined by the monthly and yearly business cycles      
  • Process US and campus mail deliveries twice daily, date stamp, and then distribute to designated A/P employees Organize and then prepare check payment distribution according to particular mailing needs of the recipients, private vendors, employees, and patients 
  • Serve as a backup for operating the daily bar code labels program, each has a unique voucher number and is generated daily for every 3 way matched invoice 
  • Prepare invoices for electronic file imaging.  These labels must be accounted for and affixed to the corresponding invoices     
  • Review and balance the daily user report to avoid any errors before any check payments are issued
  • The default tax status is not always correct, i.e., California Current Option.  The processor must determine the tax status for a large variety of medical supplies and numerous out of state vendors.
  • Evaluate and take corrective action on weekly reports generated from PMM, i.e., Discrepant, Approved, Draft Discrepant, Draft Approved, and Draft Input Status

Requirements:

  • High school graduation
  • Minimum of four years’ experience in accounts payable
  • Proficient in data entry
  • Experience in Microsoft Office
  • Excellent communication skills (verbal & written)
  • Good customer service skills
  • Ability to adapt to a fast paced setting
  • Ability to work under pressure
  • Ability to work with minimum supervision

Preferred:

  • Experience with accounts payable system
  • Experience with McKesson PMM (Pathways Materials Management) Application
  • Prior Accounts Payable experience in the medical industry
  • College degree

This is a PART TIME role. The days will be Tuesday, Wednesday, and Thursdays

The candidate can either work 4 days a week/6 hours per day OR 3 days/8 hours per day

There is only street parking available at this location and its very limited

$20-$25 Per Hour         San Francisco, CA 94105        5 month assignment (possible extension)