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Disbursements Manager

Accounting and Finance | New York, NY | Full Time

Job Description

The American Society of Composers, Authors and Publishers (ASCAP) is a professional membership organization of songwriters, composers and music publishers of every kind of music. ASCAP's mission is to license and promote the music of its members and foreign affiliates, obtain fair compensation for the public performance of their works and to distribute the royalties that it collects based upon those performances. ASCAP members write the world's best-loved music and ASCAP has pioneered the efficient licensing of that music to hundreds of thousands of enterprises who use it to add value to their business - from bars, restaurants and retail, to radio, TV and cable, to Internet, mobile services and more. The ASCAP license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. With 600,000 members representing more than 10 million copyrighted works, ASCAP is the worldwide leader in performance royalties, service and advocacy for songwriters and composers, and the only American performing rights organization (PRO) owned and governed by its writer and publisher members. 

Job Description:

The Disbursements Manager oversees all functions of Payroll and Accounts Payable ensuring accuracy in monies distributed to employees and off-site vendors. The Disbursements Manager must be detailed-oriented in order to facilitate a high volume and payroll, T&E, invoice, and purchase order requests. The Disbursements Manager must ensure timely processing to meet payroll processing and department deadlines. Additionally, the position facilitates various audit and budget related reports.

Areas of responsibility/accountability:

  • In charge of processing semi-monthly payrolls for 450+ employees using ADP
  • Manage daily Accounts Payable activity including invoice processing, employee T&E reimbursement, W-9 authorization, Purchase Orders and vendor maintenance using Great Plains
  • Prepare salary budget files and process budget reports to assist the Finance team with the annual budget process
  • Supervise annual 1099 tax reporting for Accounts Payable
  • Enter semi-monthly payroll journals in Microsoft Great Plains
  • Perform monthly general ledger reconciliation of payroll and benefits accounts
  • Administer and maintain employee AMEX cardholder balances
  • Oversee Board of Director expense reconciliation and process correspondences as needed
  • Coordinate monthly maintenance of employee petty cash box
  • Organize Workers Compensation and Payroll tax related audits
  • Assist with various projects and upgrades as needed

Qualifications and Requirements:

  • Bachelor's degree with emphasis in Accounting or at least 5-10 years’ experience in finance
  • 3 - 5 years supervisory experience
  • Working knowledge of both payroll and accounts payable 
  • Working knowledge of travel & expense reimbursement processes and purchase order processing as well as corporate card management experience
  • Experience using ADP Workforce Now and Custom Reporting, Enterprise eTime, Microsoft Great Plains and Microsoft Office
  • Knowledge of internal controls required in a disbursement environment
  • Ability to handle confidential information in a discreet and professional manner
  • Ability to manage multiple areas and projects while simultaneously meeting payroll and departmental deadlines
  • Ability to identify, analyze, and implement process improvements, including new technology pertaining to the disbursements area
  • Highly developed written and verbal communication skills

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

  • A choice of either HMO or Point-of-Service (POS) medical and dental plans
  • Immediate eligibility for 401(k) participation with match
  • Generous time-off policy
  • Health care and dependent care flexible spending accounts
  • Long term disability insurance
  • Basic life insurance, supplemental and dependent life insurance options
  • Employer paid retirement savings program