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Disbursements Coordinator

Accounting and Finance | New York, NY | Full Time

Job Description

The American Society of Composers, Authors and Publishers (ASCAP) is a professional membership organization of songwriters, composers and music publishers of every kind of music. ASCAP's mission is to license and promote the music of its members and foreign affiliates, obtain fair compensation for the public performance of their works and to distribute the royalties that it collects based upon those performances. ASCAP members write the world's best-loved music and ASCAP has pioneered the efficient licensing of that music to hundreds of thousands of enterprises who use it to add value to their business - from bars, restaurants and retail, to radio, TV and cable, to Internet, mobile services and more. The ASCAP license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. With 640,000 members representing more than 10 million copyrighted works, ASCAP is the worldwide leader in performance royalties, service and advocacy for songwriters and composers, and the only American performing rights organization (PRO) owned and governed by its writer and publisher members. www.ascap.com 

Job Description:

The Disbursements Coordinator reviews, processes, and maintains Accounts Payable and Purchase Order documentation. The Disbursements Coordinator keeps up-to-date with rules and regulations for vendor maintenance and internal protocol to aide in annual 1099 tax filing. Position often assists with various audits and projects throughout the year.

Areas of responsibility/accountability: 

  • Perform all aspects of accounts payable functions by reviewing and entering invoices in accordance with department policies and deadlines
  • Identify errors or discrepancies  with account coding and resolve prior to processing
  • Validate sales tax where applicable
  • Maintain Purchase Order tracking, matching invoices to shipment orders
  • Enter new or updated vendor data, utilizing IRS TIN-MATCHING to verify tax ID’s
  • Reconcile daily accounts payable activity to report to Chase bank
  • Scan and upload invoice and W-9 back up into Great Plains
  • Prepare monthly accounts payable statistical summary report
  • Establish relationships with vendors
  • Assist with annual 1099 tax reporting for Accounts Payable
  • Provides support during annual expense budget process
  • Assist with various projects and upgrades as needed

Qualifications and Requirements:

  • Minimum 2 years Accounts Payable experience
  • Working knowledge of accounting, tax reporting and compliance, and cash disbursement/banking requirements
  • Experience with Microsoft Dynamic GP, 1099Pro, and Chase on-line banking software a plus
  • Working knowledge of Microsoft Excel
  • Detail-oriented individual with proven ability to ensure accuracy of work performed
  • Ability to meet deadlines and work on multiple tasks simultaneously
  • Excellent oral and written communication skills

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

  • A choice of either HMO or Point-of-Service (POS) medical and dental plans
  • Immediate eligibility for 401(k) participation with match
  • Generous time-off policy
  • Health care and dependent care flexible spending accounts
  • Long term disability insurance
  • Basic life insurance, supplemental and dependent life insurance options
  • Employer paid retirement savings program