Business & Legal Affairs Coordinator

About ASCAP

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at www.ascap.com, on X and Instagram @ASCAP and on Facebook.

Job Description:

The Business & Legal Affairs Coordinator will support the Business & Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business & Legal Affairs (“SVP”) and Associate Director, Business & Legal Affairs (“AD”), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management. This position is based in the New York office.

Areas of Responsibility/Accountability:

• Support the maintenance of ASCAP’s contract management database.
• Assist the AD and general BALA team with ASCAP Members’ royalty transactions.
• Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.
• Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).
• Log all team activity within ASCAP’s deal management database.
• Research and execute tasks related to ASCAP’s internal databases and systems.
• Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.
• Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.
• Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.
• Manage travel arrangements and expenses for the SVP.
• Ad hoc projects as directed by the SVP and AD.
• General filing and document administration, including the maintenance of contract and agreement templates.
• Additional administrative responsibilities as needed.

Qualifications and Requirements:

• Bachelor’s degree or equivalent required.
• Minimum of one year of experience in a corporate environment, or equivalent professional experience.
• At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.
• Experience in administering legal agreements.
• Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.
• Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.
• Ability to maintain the highest level of confidentiality and discretion.
• Strong attention to detail with the ability to think analytically and problem solve.
• Ability to follow detailed instructions and work independently on routine tasks.
• Ability to maintain an organized workload while handling stressful and time-sensitive matters.
• Prior experience with a law firm or in-house legal department a plus.
• Familiarity with music publishing business and contract management a plus.

Compensation/Benefits:

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

• A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out-of-network provider options
• 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
• An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
• Generous time-off policy
• 12 company holidays
• Health care and dependent care flexible spending accounts
• Short-term disability insurance/salary continuation and long-term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Employee gym discounts at select gyms
• Commuter benefits
• Voluntary pet health insurance
• Voluntary auto and homeowners insurance
• Voluntary employee, spouse, and dependent life insurance options
• Voluntary ID protection Coverage

Occasional travel for in-person meetings may be required.

ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws.

Please be aware that ASCAP is not a nut-free or other allergen-free workplace.

The anticipated base salary range for this position is $50,000 to $62,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.