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Accounts Payable Manager

Accounting and Finance | New York, NY | Full Time

Job Description

ASCAP is home to more than 700,000 music creator members across all genres - the greatest names in music, and thousands more in the early stages of their careers. We are the world leader in performance royalties, advocacy and service for music creators, and are the only PRO in the US run by its members including songwriters, composers and music publishers.

As our Accounts Payable Manager, you will oversee all of functions related to Accounts Payable and Travel & Expense processing and reimbursements. You'll also assist with payroll processing, review, and reconciliation. 

You'll be expected to keep up-to-date with rules and regulations for vendor maintenance and internal protocol to aide in annual 1099 tax filing.  Along with your core responsibilities, you will often assist with various audits and projects throughout the year.

Responsibilities

  • Perform all aspects of accounts payable functions by reviewing and entering invoices in accordance with department policies and deadlines
  • Manage, mentor, and develop the Disbursement Coordinator
  • Identify errors or discrepancies with account coding and resolve prior to processing
  • Validate sales tax where applicable
  • Maintain Purchase Order tracking, matching invoices to shipment orders
  • Enter new or updated vendor data, utilizing IRS TIN-MATCHING to verify tax ID’s
  • Reconcile daily accounts payable activity to report to Chase bank
  • Scan and upload invoice and W-9 back up into Concur
  • Prepare monthly accounts payable statistical summary report
  • Establish relationships with vendors
  • Assist with annual 1099 tax reporting for Accounts Payable
  • Provides support during annual expense budget process
  • Administer and maintain employee AMEX cardholder balances 
  • Review and process employee expense reimbursement reports using Concur
  • Train management/employees as needed on Concur application
  • Oversee Board of Director expense reconciliation and process correspondences as needed
  • Take lead in monthly journal entries and account reconciliations related to Accounts Payable and Payroll
  • Act as backup for the Payroll Manager in the processing, reviewing, and reconciliation of all payroll-related data semi-monthly for a 500(+) employee payroll
  • Assist with various projects and upgrades as needed

Qualifications

  • 4 - 6 years Accounts Payable experience
  • Bachelor’s degree (BA/BS) in Accounting or related field
  • Working knowledge of accounting, tax reporting and compliance, and cash disbursement/banking requirements
  • Experience with Microsoft Dynamic GP, 1099Pro, and Chase on-line banking software a plus
  • Strong knowledge of Microsoft Excel
  • Detail-oriented with proven ability to ensure accuracy of work performed
  • Ability to meet deadlines and work on multiple tasks simultaneously
  • Ability to work independently, as needed, with limited supervision
  • Excellent oral and written communication skills

Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:

  • A choice of either network only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network 
  • Vision plan that offers both in and out- of network provider options
  • Immediate eligibility for 401(k) participation with an employer provided match
  • An additional Employer paid retirement savings program regardless of your participation in the 401(k) Plan
  • Generous time-off policy
  • Health care and dependent care flexible spending accounts
  • Short term disability Insurance / salary continuation and Long term disability insurance
  • Company provided basic life and accidental death and dismemberment insurance
  • Supplemental and dependent life insurance options