Artemis Real Estate Partners

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Scheduler/Executive Assistant

Administration | Chevy Chase, MD | Full Time

Job Description

Artemis Real Estate Partners, co-founded in 2009 by Deborah Harmon and Penny Pritzker, is a best-in-class real estate investment management firm seeking a Scheduler/Executive Assistant to the CEO. It is an excellent opportunity for a self-starter with outstanding organizational, communication, and interpersonal skills to work with a dynamic leader of a fast-paced, cutting-edge firm. Candidate must enjoy providing high-level, confidential support to the CEO of the firm.

SUMMARY

The primary responsibility of the Scheduler/Executive Assistant position is to effectively manage the CEO’s complicated daily, weekly, and monthly schedule of meetings, activities, and events. This includes developing and executing detailed itineraries and performing all associated administrative duties for each commitment. The Scheduler/Executive Assistant is also responsible for helping to process correspondence to and from the CEO's office, and providing additional administrative support.

RESPONSIBILITIES

Develop and maintain the CEO’s Master Schedule

  • Prioritize competing requests for meetings, activities and events
  • Coordinate with internal and external stakeholders to schedule and confirm appointments for the CEO’s calendar
  • Maintain a master schedule of meetings and itineraries
  • Apprise all relevant staff of the CEO’s schedule and any changes
  • Enlist proactive scheduling techniques to ensure timely meetings and sufficient internal availability

Execute complex logistics for the CEO's commitments

  • Manage the CEO’s substantial travel arrangements including lodging and transportation
  • Assemble logistical information, travel details, and meeting agendas and assist in compiling the CEO’s daily briefing materials
  • Direct the CEO to remain on schedule for meetings, appointments, and other demands on the CEO’s time
  • Assist with event planning and management for firm events

Reinforce timely response and follow-up to high volume of CEO correspondence

  • Work with the Chief of Staff to provide constant coverage of the CEO’s emails throughout the day, and collaborate with the Chief of Staff to ensure all emails are responded to as directed
  • Prioritize, categorize and draft responses to all scheduling-related emails such as event invitations, meetings, and appointment requests
  • Ensure relevant correspondence is accurately and consistently recorded in Navatar (Salesforce)

Additional support to the CEO and Immediate Office

  • Provide support to the Chief of Staff for the CEO’s projects, including assembling materials, conducting research, and writing memos
  • Assist with design and implementation of record-keeping and filing systems for relevant materials, research and notes
  • Prepare, maintain and update contact information for the CEO’s professional, personal and philanthropic networks
  • Provide other administrative support to the CEO, including answering phones

QUALIFICATIONS

  • Bachelor’s Degree
  • Strong knowledge of MS Office, including proficiency in Outlook Calendar
  • Ability to handle confidential matters with appropriate sensitivity
  • Exceptional attention to detail
  • Excellent critical thinking, judgment and problem-solving skills
  • Strong IT skills including knowledge of Apple products a plus
  • Knowledge of Navatar a plus
  • Flexibility to work long hours and weekends as needed
  • Ability to commute to Chevy Chase, MD

EXPERIENCE

  • 2+ years of experience performing schedule management and executive administration responsibilities for senior-level professional(s)
  • Experience thriving in a fast-paced and rapidly changing environment
  • Experience with correspondence management a plus
  • Real estate, finance, consulting, government, and/or Capitol Hill executive assistance and scheduling experience strongly preferred

COMPENSATION AND BENEFITS

  • Salary is commensurate with experience
  • Annual bonus potential
  • Company-sponsored medical, dental, vision, life, and disability insurance
  • 401k plan with employer contribution

ABOUT ARTEMIS REP:

Artemis Real Estate Partners was co-founded by Deborah Harmon and Penny Pritzker in 2009 and is headquartered in the Washington, D.C. metropolitan area. Artemis is a real estate investment management firm that seeks to invest with best-in-class local operating partners, both established and emerging, in U.S. commercial real estate including multifamily, office, industrial, retail, and senior housing, and across opportunistic, value add, and enhanced core strategies. Artemis has raised over $2.0 billion of investor capital across five vehicles.

Additional information can be found on our website: www.artemisrep.com

Artemis REP is an Equal Opportunity Employer.