Artemis Real Estate Partners

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Executive Assistant and Administrator

Administration | Atlanta, GA | Full Time

Job Description

The primary role of the Executive Assistant and Administrator is to provide executive level support to the Managing Director in our Atlanta office and to manage the Atlanta office operations. 

The successful candidate will be energized by working alongside a group of driven, collaborative, and diverse colleagues across multiple offices and time zones. S/he will be a strong team player with a proactive approach and a willingness to do whatever it takes to get the job done. This position involves exercising discretion and independent judgment while operating with minimal oversight or direction in significant matters related to Firm operations.

 Responsibilities:

  • Executive Administrative Support
    1. Anticipate the needs of the Managing Director and other designated Firm leaders with minimal direction or oversight.
    2. Review and analyze various requests and inquiries and respond as appropriate, ensuring all relevant messages are communicated to the designated senior executives in a timely manner.
    3. Independently arrange complex and detailed travel plans, itineraries, and agendas for the Managing Director and other designated Firm leaders by interfacing directly with airlines, hotels, car service, etc.; resolving any travel-related conflicts or schedule changes; and completing and submitting related expense reports in a timely fashion.
    4. Maintain calendars of events and appointments for the Managing Director and other designated Firm leaders by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities/catering; and resolving any scheduling conflicts to ensure effective use of time and resources.
    5. Coordination of other Artemis colleagues in the Los Angeles, New York City and Chevy Chase offices to attend meetings and conferences with Atlanta team.   
    6. Handle confidential and non-routine information with extreme confidentiality and sensitivity.
  • Management of Office Operations
    1. Ensure the effective and efficient operations of the Atlanta office by:
      • Managing the inventory of supplies and equipment
      • Liaising with the building landlord
      • Coordinating and overseeing various vendors, including IT services, maintenance, and cleaning services
      • Overseeing all front office activities (i.e. the reception area)
      • Managing office and workstation moves
      • Handling other office administration tasks as necessary
  • Other
    1. Work with team members on special and recurring projects, including the generation of weekly, monthly, and quarterly reports for internal and external distribution.
    2. Provide support to other designated team members as requested.
    3. Complete additional tasks and special projects as needed.

Required Education and Experience:

  • Bachelor’s Degree or equivalent experience.
  • Prior related administrative experience supporting multiple senior-level managers in a corporate setting.
  • Experience with Concur preferred but not required.
  • Advanced experience using the Microsoft Office suite for a wide range of purposes.

Additional Qualifications:

  • Outstanding verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proven experience successfully managing complex calendars and travel itineraries, including modifying schedules on a frequent basis in a professional and efficient manner.
  • Proven ability to work effectively in a fast-paced environment by multitasking, balancing priorities, meeting deadlines, anticipating issues/problems, and performing with a high level of accuracy and attention to detail.
  • Demonstrated team player with the ability to build and maintain strong working relationships.
  • Consistent work ethic and a dedication to following tasks through to completion.
  • An entrepreneurial approach to task management.
  • Strong problem-solving capabilities with a focus on creativity and the ability to implement process improvements.
  • Experience exercising independent judgment and discretion, and the ability to perform work autonomously with little direct supervision.
  • Prior experience supporting multiple executives is a plus.
  • Flexibility and adaptability to various changing working conditions based on priorities, with a willingness and ability to work extended hours as requested.
  • Ability to travel on an infrequent basis. 

Compensation and Benefits:

  • Compensation is competitive and commensurate with experience
  • Annual bonus potential
  • Company-sponsored medical, dental, vision, life, and disability insurance
  • 401k plan with employer contribution

About Us:

Artemis Real Estate Partners was co-founded by Deborah Harmon and Penny Pritzker in 2009. Our offices are located in the Washington, D.C. metropolitan area, Atlanta, New York, and Los Angeles. Artemis is a real estate investment management firm that seeks to invest with best-in-class local operating partners, both established and emerging, in U.S. commercial real estate including multifamily, office, industrial, retail, hotel, medical office and senior housing, and across opportunistic, value add, and enhanced core strategies. Artemis has raised more than $3.3 billion of investor capital across three commingled value-add/opportunistic fund vehicles, one commingled core plus healthcare real estate fund, and a series of emerging manager separate accounts.

Additional information can be found on our website: www.artemisrep.com.

EEO Statement:

It is the policy of Artemis Real Estate Partners to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Artemis Real Estate Partners will provide reasonable accommodations for qualified individuals with disabilities.