Capital Raising and Investor Relations | Chevy Chase, MD | Full Time
Artemis Real Estate Partners is a best-in-class real estate investment management firm with offices in the Washington, D.C. metropolitan area, New York City, Los Angeles, and Atlanta. We are seeking an Administrative Assistant to support our Capital Raising/Investor Relations and Emerging Manager groups. The position involves coordinating with various stakeholders across multiple offices and time zones. It is an excellent opportunity to contribute directly to the continued success of our firm.
The $1.2 billion Emerging Manager Investment Platform provides capital to emerging and diverse real estate firms. The Capital Raising team is responsible for all marketing and fund raising activities for the firm. These two groups will seek to leverage the selected candidate’s organizational, database management, and communication skills. Primary responsibilities include project management and providing essential support to current and prospective investors as well as internally within the department, with minimal oversight or direction.
Summary of Responsibilities:
Manage the CRM database by tracking investor correspondence and notes, uploading data from the Emerging Manager survey, and ensuring a high level of accuracy in regards to investor and partner information.
Input client information into Salesforce and develop client-related reports and outreach lists.
Generate weekly reports on prospects and marketing for the Capital Raising and Emerging Manager teams.
Maintain and track the investor meeting and global fundraising calendar and assist with scheduling related meetings/calls.
Maintain and track meetings/calls related to the Emerging Manager Program.
Send meeting confirmations and materials in advance of meetings, confirming the location and attendees.
Upload data as needed to the Investor Diligence portal and Investor Relations portal.
Manage the weekly external and internal Emerging Manager team meeting agendas.
Update memos, presentations, fact sheets, and other documents in MS Word, PowerPoint, or Excel as appropriate.
Ensure proper transference of all marketing documents to the Compliance Department for approval.
Coordinate client events, onsite meetings, webinars, and the investor conference.
Print, bind, and disperse materials for internal and external use and upload marketing materials to the online drives.
Maintain calendars of events and appointments for designated senior executives within the department by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities; resolving any scheduling conflicts to ensure effective use of time and resources; and preparing meeting materials and communications for attendees.
Independently arrange complex and detailed travel plans, itineraries, and agendas, ensuring that materials and resources are available at each destination location, resolving any travel-related conflicts or schedule changes, and completing and submitting related expense reports in a timely fashion.
Anticipate needs of the team with minimal direction or oversight.
Using independent judgment, prioritize conflicting needs, handle all job tasks expeditiously and proactively, and follow through on assigned projects to successful completion, often under deadline pressures.
Complete additional tasks as needed.
Required Education and Experience:
3+ years of related administrative or marketing experience, ideally with an investment firm.
Experience with Salesforce or a similar client relationship management (CRM) tool.
Highly proficient in Microsoft Office (particularly Excel, PowerPoint, and Outlook).
Exceptional writing skills.
Strong communication skills.
Excellent organization skills and attention to detail.
Strong proofreading and editing skills, with an eye for design/layout.
Demonstrated proficiency in organizing and managing multiple diverse tasks and priorities simultaneously, anticipating requests/needs, and meeting set deadlines.
Demonstrated ability to plan and execute complex projects and coordinate high-profile meetings and events.
Proven ability to remain calm in high-pressure situations and stressful conditions.
Ability to manage across time zones in order to retrieve and disseminate information, plan meetings and calls, and assist with contacting investors.
A cooperative attitude/disposition and excellent attendance/punctuality.
Experience exercising independent judgment and discretion, and the ability to perform work autonomously with little direct supervision.
Ability to travel as required.
Ability to work extended hours as requested.
Compensation and Benefits:
Compensation is competitive and commensurate with experience.
Annual bonus potential.
Company-sponsored medical, dental, vision, life, and disability insurance.
401k plan with employer contribution.