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Project Manager

Project Management | Scottsdale, AZ | Full Time

Job Description

MAJOR FUNCTION

The Project Manager is the leader of the project team and is responsible for the coordination, organization, control, and completion of assigned projects on time, within budget, and in a manner, which will enhance the company’s reputation.  The Project Manager is responsible for the management of each of the assigned project team members with respect to their project specific responsibilities.

 

ORGANIZATIONAL RELATIONSHIP

  1. Reports to the Sr. Project Manager

 

SPECIFIC PROJECT MANAGER RESPONSIBLITIES


1) CUSTOMER RELATIONS

Maintains a positive working relationship with all client and design team representatives assigned to the project.  Communicates with these representatives as frequently as necessary to keep them informed of the status of the project and any events that impact schedule, scope of work, or budget.  Reports any disputes or impasses to the Director of Construction for development of a resolution strategy.

2) MARKETING

Seeks to continually improve the company’s image with clients, design professionals, subcontractors, and the general public.   Solicits existing clients and contacts for future work opportunities.  Reviews any potential future opportunities with the Director of Construction.

3) PRIME CONTRACT

Upon project assignment, drafts the Prime Contract in accordance with the bid and bid document requirements.  Clarifies all elements of the project and documents that are ambiguous and might result in future contention with the client or design team.  

4) CONSTRUCTION SCHEDULE

Creates an accurate master construction schedule with the input of the Project Superintendent that reflects all tasks and milestones required to complete the project in conformance to the bid documents and contractual obligations.  Continually updates the schedule as required  and reports any deviations due to change orders, subcontractor performance, weather, or any other reason that will prohibit the project from being completed in the agreed upon time frame to the Director of Construction.  

5) SUBCONTRACTS

Responsible for the timely procurement of all materials, labor, and equipment for the project in a manner which supports the project quality, budget and schedule requirements. Negotiates and awards the subcontracts and purchase orders in accordance with the requirements, guidelines and timeframe established during the Project Turn-over Meeting with attention being given to subcontractor qualifications, bid responsiveness, schedule requirements, value-engineering, comprehensive scope, and competitive pricing.  

6) SUBMITTALS

Reviews all incoming submittals of product data and shop drawings for compliance with    the contract documents.  Is required to identify any deficiencies, alternate materials, and value engineering.   Reviews and approves all submittal packages prior to delivery to the design representative.

7) CODED ESTIMATES

Reviews the final estimate from the Estimating Department and creates a cost coded summary for use in establishing the Cost Report Budget.  

8)  RECEIVABLE ADMINISTRATION

Creates the initial draft of the G703 owner billing and provides monthly updates and approval for the owner payment application.   Reviews the billing monthly with the owner representative and ensures that all completed construction and other incurred costs are billed for.

9)  PAYABLE ADMINISTRATION

Reviews and approves percentage complete for project payables with the Project Superintendent on a monthly basis.   Reviews and approves General Invoice expenses.

10)  PROJECT CONTROL SYSTEM (PCS)

Maintains PCS to ensure that all construction administration documents are filed in their appropriate file in a timely manner as the job progresses.

11) TEST RESULTS

Compares all soil and material test results for conformance with specifications.  Notifies the subcontractor, architect and associated design firm immediately with any inconsistencies. Coordinates and follows up on the required resolution.

12)  PERMITS

Is responsible to ensure that all applications and permits from City and County Development Offices are obtained by the Project Team and reimbursed by the owner when applicable.

13) PROJECT MEETINGS

Schedules and conducts regular weekly jobsite meetings with the client and appropriate design team representatives. Insures that complete and comprehensive meeting minutes are recorded and distributed for each meeting. The Project Manager is also required to attend all of the following project and related meetings including the Project Turn Over Meeting, Pre-Punch Meeting, Close Out Meeting,  and Monthly Cost Report Meetings, Project Manager Meetings, and Office Staff Meetings.

14) PROJECT TEAM MANAGER

Acts as the leader of the project team, responsible for directing the workload of the team and motivating each team member to perform to the best of their ability.  Works closely with each team member’s supervisor in making hiring and firing decisions as well as conducting the Individual Performance Appraisals and Individual Development Plans for each team member.


 

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position.   While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246.