Project Accountant (2 + year experience required)

MAJOR FUNCTION

The Project Accountant is responsible for project administration for assigned projects. The Project Accountant is a member of the project team and provides assistance to other team members as needed.

ORGANIZATIONAL RELATIONSHIP

1. Reports to Project Accounting Manager

SPECIFIC PROJECT ACCOUNTANT RESPONSIBLITIES

PROJECT ADMINISTRATION

1) PROJECT SET UP

The Project Accountant is responsible for reviewing the Prime Contract for each project they are assigned.

2) JOB COST REPORTS

Preparing and reviewing for accuracy a monthly Job Cost Report for the Job Cost Meeting and reclasses charges/invoices when requested by Project Management.

3) MEETINGS

Attending and participating in applicable Turnover Meetings, Pre-Punch Meetings, Job Cost Meetings and Closeout Meetings.

4) PROJECT TEAM SUPPORT

Support project team by educating and training when necessary.

ACCOUNTS RECEIVABLE

1) CLIENT RELATIONS

Establishing and maintaining a positive working relationship with all client representatives assigned to the project.

2) PROJECT BILLING

Initiating the monthly project billing by issuing an AIA billing for each project. Insuring all project billings are submitted. Contacting client prior to payment due date to ensure payment is forthcoming.

3) CHANGE ORDERS

Preparing the AGC or AIA summary change order for all change order requests as requested by the Project Manager.

ACCOUNTS PAYABLE

1) SUBCONTRACTS AND PURCHASE ORDERS

Preparing and distributing final copies of Subcontract Agreements (including Master Subcontracts), Purchase Order Agreement, and Change Orders.

2) PRELIMINARY LIEN NOTICES/JOINT CHECK AGREEMENTS

Reviewing all subcontractor and supplier preliminary lien notices for accuracy. Tracking preliminary lien notices and joint check agreements to ensure that any supplier liabilities are met at the time of Subcontractor payment.

3) INSURANCE/LICENSING

Collecting and tracking insurance and licensing records and ensuring that all subcontractors are properly insured and licensed prior to start and throughout the duration of the project.

4) PAYMENT APPLICATION PROCESSING

Collecting monthly subcontractor payment applications, reviews for accuracy, and prepares for Project. Disbursing funds to the subcontractors and insuring compliance with all support documentation including lien waivers, insurance certificates, signed agreements, warranty, O&M Manuals, etc.

5) GENERAL INVOICE PROCESSING

Collecting and reviewing all general invoices. Routing through Timberscan for approvals and processing checks.

6) SUBCONTRACTOR RELATIONSHIPS

Establishing and maintaining a positive working relationship with all subcontractor representatives assigned to the project. Communicating with these representatives as needed to keep them informed of any accounting or administrative issues as it relates to the project.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the position. While this is intended to be an accurate reflection of the current position, management reserves the right to revise the position or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs, or technological development.) We are an equal opportunity employer and comply with Executive Order 11246

Project Accountant, Project Coordinator, Project Administrator