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Proposal Coordinator

Business Development | Remote, or hybrid in Seattle/Olympia, WA | Full Time | From $29.00 to $45.00 per hour

Job Description

The Proposal Coordinator will play a vital role in our Business Development team, contributing to the successful pursuit and acquisition of RFPs and proposal opportunities from government, non-profit, and corporate clients. This position requires a detail-oriented person with exceptional organizational, communication, and writing skills, capable of managing the entire proposal lifecycle. The Proposal Coordinator will work closely with our team of experts to define custom technical approaches for potential client work in a supportive, fast-paced environment.

Key Accountabilities

  • Search for and vet opportunities

  • Research customer acquisition targets

  • Develop proposal win themes and strategy

  • Manage proposal process and coordinate team with submission deadlines

  • Write and edit compelling proposal content

  • Align cost estimates, pricing strategies, and proposed budgets with constraints

  • Ensure compliance and accuracy of all proposal elements

  • Maintain and curate project experience descriptions and team profiles

  • Manage proposal library and examples of business development content

  • Track sales pipeline in HubSpot CRM

  • Proactively facilitate connections with prime contractors, subcontractors, vendors


  • 3-5 years of experience in proposal coordination or related sales operations role

  • Familiarity with government procurement process and regulations

  • A bachelor’s degree in business, communications, or a related discipline, OR compelling work experiences

  • Proficiency in Microsoft Word, Excel, Teams, and other relevant software

  • Experience with document publishing, layout, graphic design, HubSpot CRM

  • Strong time management, organization, and multitasking abilities

  • Excellent written and verbal communication skills, with attention to detail

Other preferred experience:

  • Experience with Adobe Cloud products (InDesign, Illustrator, Photoshop)
  • Experience working with a User Experience team and/or a UX design-focused agency

  • Certified or working toward APMP certification

  • Knowledge of human-centered design process or user experience (UX) research and design

  • Knowledge of digital strategy, design, or customer experience research work across various markets

  • Proven ability to work in teams and meet strict deadlines

  • Excellent presentation skills and ability to connect well with people

Applications should include the following:

  • Cover letter stating your background, salary requirements, and reason for interest in working with Anthro-Tech

  • Resume

  • A short write-up describing your most significant accomplishment as a proposal coordinator. We’re looking for a track record of experience and dedication.

Please submit your application through our careers page.

Thank you for your interest.

Scheduling & travel

This is a full-time position with the ability to work remotely or from our Olympia or Seattle, Washington offices. Occasional travel may be required.

Compensation and Benefits

Anthro-Tech offers competitive compensation and a full list of benefits, including health, vision, dental, and long-term disability insurances, 401(K) with profit sharing, training budget, and more. You’ll work in a small company environment with a talented and dedicated group of individuals that share a passion for human-centered design for social impact. General benefits information is listed below (eligibility requirements apply):

  • Medical insurance - Anthro-Tech pays for 90% of employee premiums and funds an initial contribution to your health savings account 

  • Dental insurance - Anthro-Tech pays 100% of premium

  • Vision insurance - Anthro-Tech pays 100% of premium

  • Long Term Disability, AD/D, Life Insurance - Anthro-Tech pays 100% of premiums

  • Retirement - Our 401(k) Safe Harbor plan has no required match - we automatically make a 3% of compensation company contribution to your self-directed brokerage account. A discretionary profit-sharing component also exists. 

  • Paid Time Off (PTO) - you'll accrue PTO for each hour you work. Full-time team members accrue approximately 15 PTO days per year  

  • Paid Holidays - Anthro-Tech offers 9 paid holidays each calendar year which includes one floater holiday of your choice

  • Supplemental Pay for Parental Leave – 8 weeks of supplemental pay for parental leave is available for Washington State employees

  • Training & professional development - We'll work with you on a training & professional development plan each year. We're currently covering up to $2,500 in approved expenses for workshops, conferences, tuition, travel, books or other activities as well as 3-days paid time to attend 

Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role of Proposal Coordinator is $29.00 - $45.00 per hour + Benefits.

About Anthro-Tech

Anthro-Tech is a human-centered design consultancy focused on government agencies, nonprofits, and enterprises with a social impact mission. We help organizations gain a deep understanding of their customers through research to design products and services that are usable, useful, and make a positive impact on peoples’ everyday lives.

Over the past 20 years we’ve partnered with many organizations to transform how they engage their customers, including dozens of county, state and federal government organizations, global foundations, and Fortune 500 clients.

Anthro-Tech was founded in 1997. We are a women-owned business with offices and user experience labs in Olympia and Seattle.

We’re driven by our purpose - to build a great business that makes things better for people.

Our values:

  • Help others succeed

  • Set the bar high

  • Be optimistic AND face the brutal facts

  • Continually learn and grow expertise

  • Passionate about making an impact