Your browser cookies must be enabled in order to apply for this job. Please contact support@jobscore.com if you need further instruction on how to do that.

Accounting Coordinator

Administration | Whippany, NJ | Full Time

Job Description

About Us:

New Jersey’s premier HVAC-Plumbing-Electrical company is looking for a Full-time Accounting Coordinator to join our winning team. We are First Class and so are our employees, this enables us to offer exceptional benefits and competitive pay.

We are seeking individuals who are looking for an opportunity to grow with us. The Accounting Coordinator supports the efficient operation of the Accounting Department by performing a wide range of administrative and accounting functions. This position is responsible for executing tasks for Accounts Payable, Accounts Receivable, job costing and administration. If you are great at multitasking and are energized by staying busy then you are exactly what we need and we hope you will join our team.

Tasks and Responsibilities

  • Accounts Payable

  • Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s payables:

    • Set up and maintain Vendor data

    • Collect and maintain insurance and W9 forms for vendors

    • Process invoices according to the designated workflows within the DocuWare and ServMan applications

    • Reconcile monthly vendor statements

    • Communicate with vendors and internal staff to resolve invoice, purchase order and receiving ticket discrepancies

    • Process payments as directed

  • Accounts Receivable

  • Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s receivables

    • Ensure all customers and jobs are set up properly and maintained within the Servman application; coordinate with Project Managers and Department Managers as necessary

    • Prepare monthly AIA Requisitions for all Construction Projects utilizing the designated application (Textura / AutoDesk / ProCore) or via the approved Excel G702 and G703 documents

    • Record monthly billing for each job in the ServMan application

    • Reconcile AIA’s to ServMan monthly; notate discrepancies for Controller and CFO review

    • Compile the Weekly / Monthly Billing Report for all trades

    • Distribute all Billing documents for each job to the appropriate customer contacts by the established deadline each month

    • Track, Prepare and obtain vendor lien releases

  • Accounts Receivable

  • Communicate with customers regarding billing and payment inquiries

  • Apply payments received to the correct job; investigate and resolve any discrepancies

  • Job Costing

  • Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s Job Costing Program

    • Maintain Monthly Job Cost reports for each Percentage of Completion Job

    • Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period

    • Provide cost data to Project Managers each month

  • Administration

  • Perform all assigned administrative tasks in an accurate and timely manner

    • Monthly and Quarterly incentive calculation and processing

    • Account reconciliations

    • Data entry

    • Any additional tasks as required

Qualifications:

  • 1-3 years of experience in accounting and / or administration

  • General accounting and administration experience in a contracting and job cost environment preferred

  • Advanced proficiency with MS Excel and MS Word

  • Excellent organizational and communication skills

  • Ability to meet deadlines while performing tasks with completeness and accuracy

Our Benefits:

Medical (3 Plans to choose from)

Dental

FSA/HSA

Vision

Vacation

401K (Generous Match)

8 paid holidays

Competitive Pay