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Executive Assistant

Home Office | Troy, MI | Full Time

Job Description

About Us:

AGM Management LLC is a 55-person property management company that operates apartment buildings throughout the United States.  The executive assistant to the Vice President would work out of our Troy, MI office. 

 

Job Summary: 

We are seeking an energetic, savvy Executive Assistant for our Vice President of Construction and Maintenance.  The ideal candidate will have strong organizational skills and be able to handle a fast paced agenda. Flexibility, a sense of urgency and attention to detail are critical success factors. This position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic, fast-paced environment.

 

Key Skills/Responsibilities:

  • Solid organizational, project management and critical thinking skills, with ability to multi-task and make changes quickly and efficiently.
  • Possess a strong desire to learn new concepts and challenge yourself to learn and grow
  • Able to communicate extremely well with a diverse group of personality types
  • Able to prioritize and track a large number of tasks
  • Able to administrate and manage contracts and services including but not limited to, purchasing, collecting insurance certificates, W9s, drafting contract documents, and scheduling.  
  • Management of budgets and schedules
  • Review and process invoices and collect lien waivers
  • Management of emails which may include drafting responses or responding to emails an/ or distributing email to other team members as necessary
  • Participate on calls and in meetings, take notes and follow up on actionable items
  • Manage information of the highest level of confidentiality 
  • Have strong written and verbal communication skills. 
  • Self motivated, able to work in a team environment but must also be able to work independently sometimes for several days at a time
  • Be comfortable undertaking a variety of projects that change frequently from one week to the next 

 

Education and Experience Requirements

  • College degree a plus
  • Minimum of five years of work experience as an executive assistant, paralegal, operations manager or related field
  • Experience in property management, construction or related field a plus
  • Advanced computer skills a plus  

 

Perks:

  • Starting salary commensurate with experience and industry standard  
  • Health Insurance
  • Vision Insurance
  • 4 Weeks of paid vacation
  • Sick and bereavement time
  • Fitness/ Healthy habits reimbursement

 

To appy please provide a current resume and cover letter summarizing your experience and unique qualifications/ interests that would help you excel in this role.