We're sorry, but this job has been closed. See other open jobs at Michael J. Fox Foundation

Administrative Assistant - Receptionist

New York, NY | Administration

Job Description

About Us:


The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease.   The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization.  Since inception, MJFF has quickly grown into the largest funder of Parkinson’s disease research outside the U. S. federal government, having funded more than $289 million in research projects globally in both academic and industry labs.  In 2012, MJFF has nearly a  $65 million annual revenue budget and nearly 70 full-time employees. The Foundation is located in the midtown area of New York City.



The Michael J. Fox Foundation for Parkinson’s Research is seeking a polished, articulate and dedicated Administrative Assistant-Receptionist to support and serve as the face of the Foundation. The ideal candidate will need to be able to “own” the front desk. A strong candidate for the Administrative Assistant-Receptionist position would be a high-energy, customer service focused, detail oriented and motivated individual with strong inter-personal and communication skills. The Administrative Assistant-Receptionist’s core responsibility is to maintain the front reception area and provide support to the Administration team and Foundation as a whole.  This position will report to the Office Manager/HR Associate. This is a full-time onsite position. Our regular operating hours are 9am to 6pm.




  • Maintain front reception area and welcome guest
  • Answer, screen and transfer calls to appropriate employee
  • Take detailed messages and forward to appropriate person as necessary
  • Screen and respond to inquiries in our general mailbox
  • Sort and Distribute Mail and Faxes
  • Manage deliveries from UPS, Fed-Ex, DHL & other mail couriers
  • Maintain kitchen and pantry area as well as order and maintain pantry supplies
  • Manage supply area and order supplies for supply area
  • Communicate with building management regarding guest arrivals
  • Submit service and messenger service request


  • Update and distribute extension list upon employee movement or new hire
  • Assist with mailings, binding and other projects as needed
  • Filing, photocopying and faxing as needed
  • Administrative assignments as needed




  • 2 to 3 years of Administrative Assistant/Support experience
  • Excellent oral and written communication skills
  • Excellent telephone etiquette with patience and compassion when communicating with callers
  • Experience with Microsoft Office (Excel, Word and Outlook) required
  • Must be a customer service focused professional who is pro-active, self-motivated and organized with a positive and friendly attitude
  • Must possess strong inter-personal skills
  • Excellent attention to detail
  • Commitment to teamwork




How to Apply:

  • Interested candidates should send a resume and thoughtful cover letter describing your specific qualifications and interest in the position.
  • Applicants without a cover letter will not be considered.
  • Please, no telephone inquiries. Applicants who best match the position needs will be contacted.


The Michael J. Fox Foundation is an equal opportunity employer.

    Position Filled
    Not the right job?
    Describe your perfect job
    Join our Talent Network »